ESSENTIAL DUTIES & RESPONSIBILITIES:
Operations Manager responsibilities include, but are not limited to, the following:
- Support Director of School Finance & Operation with creation of systems to ensure compliance with state and federal requirements for school operations, including: School Nutrition Program, student enrollment, student health and safety, facilities, transportation and meet all compliance deadlines.
- Coordinate School Advisory Council logistics to ensure compliance with Title I, Part A requirements
- In coordination with Data Manager, monitor key attendance metrics including Chronic Absenteeism, and ADA and manage intervention process and truancy filings.
Oversee Human Resources related compliance requirements, including:
- Manage all certificated verifications of employment for new and former employees
- Collect and verify transcripts and credits earned for all certificated employees
- Collect and maintain all WA sexual misconduct verifications for new and former employees
- Manage and maintain all employee and volunteer background check compliance
- Complete all state and federal personnel reporting such as the S-275, EEO and Educator Equity
- Track compliance deadlines and submit deliverables to the Charter Commission
Daily School Operations
- Manage day to day operation of the school’s facility including janitorial oversight, safety plans, and routine maintenance
- Communicate with facility vendors to schedule maintenance, repairs, and inspections, as needed
- Perform daily walk-throughs to ensure facility is clean and ready for student learning
- Develop and monitor system for tracking routine maintenance requests from staff
- Maintain school’s asset inventory list and oversee annual review process
- Oversee school’s Informacast system and train Office Coordinator for paging/bell system
School Nutrition Program:
- Oversee School Nutrition Program operations to ensure program compliance, including POS system management, audit preparation, meal eligibility, document collection, food safety standards, and accurate meal participation.
- Oversee annual lunch application process including the distribution and collection of free and reduced lunch forms or income surveys, coordination of the income verification process, and accurate data input of students’ lunch status into the student information system.
- Manages the logistics of meal delivery (breakfast, lunch, snacks) including cafeteria schedules and routines.
- Complete all annual training and reporting required by OSPI and USDA for meal program compliance.
- Manage all aspects of student transportation including route determination, arrival and dismissal procedures, family communication, and ridership reporting.
- Coordinate the school’s transportation services to ensure eligible students receive transportation in a safe, reliable, and cost-efficient manner.
- Track, monitor, and maintain accurate transportation records including bus stop locations, route times, and student ridership counts for both school bus and transit riders.
- Ensure that all transportation issues and complaints are documented and parent concerns are resolved as soon as possible.
- Manage field trip and after-school transportation logistics.
- Manage and monitor daily arrival and departure of buses and troubleshoot when buses are late
- Work with McKinney Vento Liaison to coordinate transportation for students; track and monitor special routes
- Organize distribution and monitoring of student public transportation Orca cards and maintain accurate records for cards
- Manage and maintain RVLA’s HRIS including entry and termination of new and exiting employees, HRIS audits, and system maintenance
- Enter and exit employees from other HR-related systems such as SafeSchools and DRS
- Manage worker’s compensation initiation and required paperwork
- Answer non-financial VOE requests (loan forgiveness, unemployment, etc.)
- Maintain all RVLA and former GDSPW employee files and required paperwork
- Write and send new employee employment agreements
- Manage RVLA’s Personnel Action Process including new hires, job changes, compensation changes and terminations
- Manage employee certification processes including new hire clearances, out of endorsement tracking, and board approvals
- Track all claims for worker’s compensation and unemployment
- Bachelor’s Degree (required)
- 2+ years of professional experience; four years preferred with at least one year experience managing others or multiple large scale projects
- A demonstrated passion for improving K-12 public education; prior experience working with underserved communities, families and/or students preferred
- Positive attitude and strong work ethic with an entrepreneurial spirit; willingness to do whatever it takes to meet goals and get the job done
- Strong analytical and project management skills, with a deep attention to detail coupled with the ability to think critically, problem-solve complex questions, and identify solutions
- Demonstrated initiative, leadership and tenacity with a desire to grow as a professional
- Humility, sense of humor, and rock-solid commitment to Green Dot’s mission and the communities we serve
- Excellent verbal and written communication skills
- Highly proficient in Microsoft Word, PowerPoint, Excel and Outlook; proven aptitude in learning new computer programs
Green Dot Public Schools Washington is an Equal Opportunity Employer and strives for a balanced, productive workforce, which is diverse in terms of age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential. Please note that we are unable to sponsor H-1B Visa applicants.
Compensation for this role is competitive and based on education and experience. In addition, we offer a comprehensive benefits plan as well as the opportunity to impact a growing, mission-driven organization that is committed to the success of students in Seattle, Tacoma, and Kent.